Challenge
Records of purchased licenses and assigned subscriptions were kept separately, which made renewals and budgeting hard to plan. Purchasing runs through tenders with strict paperwork requirements.
What we did
- Consolidated licenses, subscriptions and actual usage into a single register
- Prepared quotes for several models (perpetual versus subscription) with a 3-year cost comparison
- Delivered with a full procurement document pack and Kazakhstan e-invoices
- Review usage quarterly and adjust subscriptions at renewal where contract terms allow
Outcome
Licenses were supplied in the agreed volume. The plant spends 18% less on a comparable set of subscriptions, and the IT team has a software budget planned three years ahead.